Why you want to work here

GRID Alternatives is a national leader in making clean, affordable solar power and solar jobs accessible to low-income communities and communities of color. GRID is an entrepreneurial, high-growth non-profit organization that provides direct solar installation and project development; clean mobility options; workforce training and service learning opportunities; and low-income solar policy advocacy.

The Opportunity:

Human Resources Administrative Assistant will be managing the calendars of the two head of the department (internally known as Co-VPs of People and Culture) and supporting the HR Generalists in answering general inquiries,managing our ticketing system ( Happyfox), preparing presentations and assisting with research. They will collaborate with the team in communicating and managing company guidelines surrounding HR benefit programs,recruiting, onboarding, employee handbook and operational HR needs.

● HR Administration & Communication

● Provide seamless calendar management for the Co-VPs of People & Culture

● Perform general clerical duties, including answering phone calls, responding to emails, and managing correspondence via email and our ticketing system, HappyFox

● Transcribe notes and documents accurately

● Develop relationships with internal administrative staff to facilitate meeting planning and scheduling appointments

● Manage, organize and respond to tickets in HappyFox

● Develop and manage any presentations needed for the Head of HR

● Support with offboarding and onboarding, and transfer/promotions process such as accounts creation and communications

● Provide administrative support to staff members as needed

What you need to bring to this role:

● 1+ years of HR or relevant work experience

● Fluent in Spanish preferred

● Proficient in MS Office, specifically Excel, including formulas and functions (ie lookups, pivot tables, graphs, budgeting, etc) and PowerPoint

● Experience and excellence in partnering/customer service working with people of all levels

● Proactive and uses intuition to anticipate the needs of the Head of HR and team

● Strong judgment, and professionalism with the ability to maintain the highest level of confidentiality

● Ability to maintain composure and effectiveness in a fast-paced environment while being professionally assertive when appropriate

● Collaborative, team player with great initiative

● Ability to handle multiple priorities at once with superior organizational skills; fast learner who can navigate the process

● Strong verbal and written communication skills, analytical skills, and attention to detail

● Demonstrated ability to embrace differences and partner with others inclusively

● Curious, resourceful, and with an entrepreneurial spirit